1. Designation- Executive-Claims
Key Areas :
Assist in implementing claims procedures, provide inputs for designing of claim forms and supporting documentation
Help develop, implement and maintain agreed management information and quality controls
Assess, evaluate and process claims applications as per agreed procedures
Ensure claims notification and settlement is in compliance with the regulatory requirements.
Familiarise oneself with data on competitor, economic and industry developments and suggest/ modify the claims procedures.
Assist in the investigation of doubtful or questionable claims
Perform such tasks as the will direct from time to time
Experience -1-2 yrs
Location-Kalina
2.
Job Description of Executive Personnel & Administration
Location : Panvel
Job Purpose :
Provide smooth, effective and cost beneficial Administrative services in the organization and ensure Personnel Administration activities are carried out to the satisfaction of employees under Organizational guidelines.
The incumbent will be responsible for handling the various personnel / administrative related activities in the company. These would include:
Purchase and procurement.
Safety and security.
Labour Management.
Proactively maintain a positive Associate relations environment, a friendly atmosphere and support the Open Door policy.
Identification of positions and Selection from time to time jointly with HR, Personnel and concerned Managers with prior consent of M.D.
Formulate grievance handling procedure and develop system to check indiscipline on all accounts.
To supervise employees grievances, handling issues like salary increments, work experience, relieving letter, bank account opening, PF, ESIC, etc.
To supervise separation and transfer of employees and manage handling of employees resignation, terminations, full and final settlement, unauthorized absence, leave, employee transfer, etc.
To approve all employees reimbursement payment like LTA, Medical, Salary Reimbursement and other reimbursement as per policy / Eligibility.
Develop, encourage and attract new talent on a continuous basis so as to keep the Mumbai center ahead of competition at all times.
Maintain a constant communication with the unions and staff.
You will be responsible for all the administration related activities required for the smooth functioning of the facility. This would include utilities management like
Maintenance of stationery, office items.
Security of the Facility would include Issuance of ID cards, Business and Access cards etc.
Maintenance of various office automation equipments like computer network, telecommunication links, EPBAX, Cell phones so that they give optimum outputs at all times.
Creation of Facilities as and when the need arises.
Stationery..
Administration of the above as per Policies / guidelines of the company.
Set up guidelines and parameters to be followed for office consumables for uniform understanding and minimal misuse.
To ensure maintenance of record of books, files, registers, floppies, etc. depending upon usage. List of such filing / records shall be prepared in order of convenient identification. To give instructions to all staff to be highly proficient in maintaining them upto date.
Co-ordinate with the printers and get quotations from them for the standard forms and place the order with the most economical one. The same procedure holds good for stationery.
To ensure timely payments of Mobile, Telephone and Electricity Bills.
Optimising output and reducing late working hours to bring down related overheads. To identify areas of cost reduction and carry out all functions in cost effective manner.
Employee maintenance which includes adding or deleting employees from the records and minor changes to employee records such as addresses and IRD numbers. Handle contractors and contracted labour. Maintain personnel files of existing employees and create files for new recruits.
You would also be required to input data including hours, annual leave and sick leave and processes salaries and wages on a certain day of the month and maintain attendance.
Administration of Leave and Attendance System as per Companies Policy.
To ensure that Attendance Systems are followed and salary of employees administered timely.
Responsible for employees Probation Evaluation and Confirmation Letters are sent in time.
Ensure proper payroll administration and effective wage management across multilocational offices. The incumbent would be in charge of PF / ESIC, Health / Medical and Asset Insurance, Statutory Compliances, etc as well as general administration.
Assist in all matters related to Labour Laws, Contract Law, Criminal and Civil Laws, Sales Tax, Excise, Service Tax.
Liaison with government officials and non government agencies. To keep professional contact with Management / Professional Associations.
Ensure statutory / legal compliances of Government / Semi Government / Local bodies / Outsourced Agencies as well as own with the help of HOD / Legal department / Outside Agencies in respect to the periodic returns or otherwise.
As Personnel and Administration Manager, to carry out such jobs and other connected or incidental jobs, which are necessary due to exigencies of companies work and business requirements. Also to carry out such jobs that are within capabilities and / or work in any other post which may be temporarily assigned.
3.
Designation- Executive Documentation
Experience -2-3 years
Location Kalina ,Mumbai
Handling Export Documents.
To handle the following sectors - U.S., Canada, Africa and South America.
Improve Documentation, control on FMC and AMS filing.
Outside the Organisation :
Shipping Lines
Key result areas shall include the following :
To handle the following sectors - U.S., Canada, Africa and South America.
Responsible for ensuring smooth, timely documentation for all the above sectors
Ensure that the filed rates are published as a tariff and can see on the web at the time of filing the rates, to ensure that there will not be any duplication of filing where we may face little financial leakage.
To mail dart to send updates tariff.
Maintaining records to enable to cross check when the monthly billing comes, which makes the approving of bills process faster.
Despatch / sending documents with Debit / Credit notes for U.S.A. / Canada, Africa sector and MDC containers (U.S.A.)
Following up with customer service for advance loading list
Following up with customers to release the b/ls in stipulated time.
Checking the dispatch register daily to get the clear idea of pending documents & to plan according to priority.
Ensure from sales department, whenever they are out on the field or out of station, the rates should be available with respective sales co ordinator to enable to manifest the correct rates and finalise the documents in time.
Ensure that the Liners get the drafts b/ls as soon as the vessel sails and the master b/ls will be released immediately.
Forwarding the principal manifest to International accounts as soon as the documents are finalized, to get the proper debit / credit notes and proforma calculation sheets in time.
Sending the documents through email whenever & wherever possible to ensure the courier cost come down substantially.
